Thursday, May 31, 2007

South Benton Library Project Meeting Minutes: May l4, 2007

Randy George and Dena Elliott co-chaired the meeting, with nine others in attendance.

Craig Pelkey , the treasurer, has set-up Quick Books and submitted financial reports.

Randy George will be added to the checking account.

The post office box has been opened: South Benton Library Project

P. O. Box 591

Monroe, OR 97456

Janet Begg and Lori Pelkey have keys.

Issues discussed:

We are being considered for a $20,000.00 dollar donation. The donor wishes to remain anonymous.

When this donation is received it will be used to fund the initial design work. This work will be done by Lori Stephens, Architect. This first phase of the design will cost $l8,000.00. The remaing $2,000 will be used for startup expenses. Randy George will finalize and sign the proposal.

A design committee will work with the architect to develop the project designs. They are: Teresa Landers, Randy George, Dena Elliott, Lori Pelkey, and John Norrena. We hope this process begins near June l, 2007 and is completed by August 1, 2007.

We now have a LOGO. Several committee members worked with a Lane Community College graphics class to come up with the design. It is being worked into digital files for future applications.

Randy George will be contacting various printers for bids on Banners.

John Norrena will be asking Jenny Gray to help format other printing matters, i.e. cards, letterhead, etc.

FUNDING: Teresa Landers has prepared a preliminary funding plan. She gave a brief overview of the organizations that we will be contacting. This initial contact process will begin our funding goals and strategies.

Files for each organization were distributed between committee members. Each person will contact their organization and extract the information needed to see if they are a viable resource. All files will be returned to Lori Pelkey ASAP at the Monroe library.

Next meeting is June 11, 2007.

Respectfully submitted,

Janet B.

Thursday, May 10, 2007

South Benton Library Project Meeting Monday, May 14, 7:00 pm

You are once again cordially invited to come to the monthly South Benton Library Project meeting which will be at the Monroe Fire Hall this Monday, May 14 at 7:00 pm. Last meeting was great, we met new people who were interested in helping out and heard their wonderful ideas. Please invite anyone else you know who is eager to help with a new Library for Monroe. We'll see you all Monday evening!

Tuesday, May 01, 2007

New Volunteers!

Getting back to how busy it's been at the library this past month I can say there is some hope on the horizon! I have three new volunteers and one that will be available this fall when her daughter starts first grade. What I've been faced with lately has been an increase in people visiting the library, extra work with SBLP and no extra hours to keep up. So I started being vocal about it to my patrons. This was hard for me! Asking for help makes me feel a little guilty. People might start thinking, "what does she do around here all day anyway?" With the encouragement of my dear long term volunteer buddies, I timidly started asking for help. What I am looking for is help in keeping the shelves in order! I know other libraries have Adopt-a-Shelf programs. Starting an informal group like this is what I'm aiming for. So far I have four volunteers with their own section of shelves. I need 5 more. This is pretty low key volunteerism's only requirement is to come in once or twice a month and "read" your shelf. Which means you make sure everything is in ABC or 123 order. Not hard at all once you get started! Come on in to the library and let me know if this sounds like your cup of tea!

April 9th Meeting Minutes

Sorry this is late everyone! Been very busy at the library! ~~Lori


MEETING 4/9/07


Meeting convened at 7:00 pm in the Fire Station meeting room. There were 14 attending.

The moving of the depot was discussed. The County is taking responsibility for securing the building. We will arrange for a sign or banner to be placed on it telling folks it is going to be a new Monroe Library. We adopted the slogan- “Linking the Past with the Future”. Mayor Thayer graciously agreed to use a contact with a sign maker in Junction City to see what price we can get on the sign. It was explained for new folks attending that the depot will only be a part of the library- in and of itself it is not large enough. It will either stand alone and connect to the library or be incorporated into the library itself. It’s historical nature may make it more attractive for historical preservation funding. It is structurally sound but needs a lot of cosmetic work.

Mayor Thayer also mentioned that he believes the City holds a 99 year lease with option to buy on the property as a result of negotiations about 10-12 years ago to obtain the rail right of way on the south side near the school. The City mows that property, has planted trees and deposited rock there. They would not have done these things if they did not have a claim on it. They are combing the archives looking for printed documentation.

We did receive a proposal from the same architect who did the site study to do a full architectural design. We feel this is needed in order to attract potential donors as having something concrete to show is much easier to sell.

We were turned down for a Spirit Mountain grant but were encourage to reapply when we are ready to begin construction. Teresa mentioned they are working on some complications related to qualifying for CDBG funding but is hopeful. There is another possible source of funding which she is pursuing but is not at liberty to discuss at this time. Hopefully she will hear something in the next couple of weeks.

We do have a bank account at Sterling Bank in town. Donations can be brought to the bank and they will deposit them and give us the names of who donated. Or, they can be given to Lori at the Library. We are going to explore getting a post office box. If that does not work then donations can be sent to Craig Pelkey at his home address which we will publish once we know we are not getting a PO Box. Janet Begg agreed to explore the PO Box idea. To date we have $500 from the Friends of the Library for seed money and $205 that will be transferred from the Library Foundation which has been holding money received in the name of the Monroe Library. A $100 donation from some folks in Alsea has been used to pay for a copy of QuickBooks.

We discussed designing a logo and printing letterhead. The name of a local printer was mentioned, Jim McGillivray and John Norrena is going to see if his wife, who is a graphic artist, will be able to design a logo for us.

Teresa discussed her attendance at a joint meeting of the boards of the Alpine Community Center and South Benton Community Enhancement. Everyone agreed there is a place for both the community center in Alpine and a new library in Monroe and that we need to look for ways to cooperate. We agreed to keep each other apprised of foundations to which we apply.

We heard about a button making machine that was a joint purchase by the Museum, SBCE, the Alpine Community Center and us.

We then passed around a sign up sheet for committees: publicity, fund raising and steering. After some discussion, Randy George and Dena Elliot agreed to co- chair. A final roster of who signed up for what will be available soon.


(tentatively set the 2nd Monday of the month as a regular meeting time)