January 12 Meeting Minutes

SBLP Meeting Minutes - January 12, 2009

December meeting minutes approved

Financial Report-Attached

The Corvallis-Benton County Library Foundation added a line for donating to SBLP on their fund raising mailer they send out each year.

Land Update-

Teresa Landers reported that the contract of purchase for the sale of the land was signed with the railroad! SBLP will be the one purchasing the land. We can now do the wetland survey. We also need to do the environmental study on the land. Then the partitioning--has to go through the City of Monroe City Council. Closing date for the sale of the land should be the end of April. Dena also found out that South Benton Community Enhancement's insurace will cover SBLP. Roger Irvin reported that we should update the city zoning where the land is. Right now it is zoned industrial. This should be done in a private session with the Monroe City Council.

Fundraising-

Our new Publicity Chairperson, Sharon Kavanagh reported her ideas. She envisions several events in rapid succession. The following is a list of ideas to generate donations for the new library

1. (Get on Board or All Aboard!) A grand kickoff celebration event at the high school commons for the whole community. Some ideas for this event include book activities, high schoolers reading to children, furniture with books out for little ones. Have the architect's model of the new library out in the middle. Sharon asked Roger Irvin to MC the event, he agreed. We will ask Lori Stephens to do her computer presentation on what the library will look like. She would like small speeches given by Lori Pelkey, Dena Elliott and Teresa Landers. A donation table will be prominent with opportunities to make pledges to the project. Also a huge suggestion box. Coffee and small refreshments will be served.

2. Within a week, have Dena Elliott's belated retirement fest (Dinner with Dena) to honor her years of service at the Monroe Library. Dinner will be served and a current list of Dena's friends is needed.

3. Approximately three weeks later we will start having desserts at the homes of patrons who love the library. They will invite 20 friends and ask to donate/support the new library. Should have a SBLP board member come to each dessert. A list needs to be started of potential patrons to host these desserts.

4. Art idea: have an art fair this summer after Art in the Park is ended. Show the children's art from Art in the Park. Maybe have the children do art at the show. Make buttons and bookmarks with art to sell at the circulation desk.

5. Before kickoff-everyone on the SBLP board is encouraged to make a donation or pledge to support SBLP. Many grants require this.

6. Find someone younger to do something on YouTube, Flicker, Facebook etc. We need a web presence besides the blog. Can we get an Eagle Scout to take this on as their project?

7. Howard Steele again offered to donate all the ticket money for a concert he will give. (Country and Cowboy western)

Next meeting will be February 9.

Attendees:
Dena Elliott
Janeece Cook
Page Pedder
Howard Steele
Serena Logan
Catie Mange
Craig Pelkey
Lori Pelkey
Teresa Landers
Sharon Kavanagh
Roger Irvin